Schilder Vertriest digitizes HR and business operations with BizBrain AI
With Nora, BizBrain connected Odoo, Geodynamics GPS tracking, and Schilder Vertriest's internal communication channels so HR, timesheets, invoice processing, and reporting no longer run in separate silos.
East Flanders2 min read25+ employeesHR and operations
About Schilder Vertriest
A growing painting specialist with many moving projects at once.
Schilder Vertriest is a painting specialist from East Flanders with more than 25 employees active on projects across the region. The company is known for quality work in residential and commercial new-build and renovation projects.
As the team, project volume, and administrative load grew, the need for digital support became more urgent. The tools were there, but they did not operate as one connected system.
The challenge
Administrative processes started slowing down growth.
Timesheets were entered and checked manually, vehicle GPS data lived separately from the hour administration, and project communication was split across email, WhatsApp, and phone calls. That cost the team time and eroded visibility.
Time-consuming manual timesheet checks for 25+ employees
No automatic link between GPS data and worked hours
Analytical accounting and invoice processing fully manual
Leave requests and HR communication spread across multiple channels
No central reporting view for the managing director
The solution
Nora connects HR, accounting, and reporting in one daily flow.
Together with BizBrain, Schilder Vertriest implemented Nora: an AI assistant fully integrated with Odoo, Geodynamics GPS tracking, and the company's internal communication platforms.
Nora works through Discord channels that are configured per department. That keeps communication central while still clearly divided by role and responsibility.
HR gets the right signals faster, analytical accounting becomes more consistent, and the managing director can directly follow what is happening at project and team level.
#hr-assistant
Timesheet management and leave follow-up
Checks hours, highlights deviations, and handles leave requests in one central HR channel.
#analytical-accounting
Invoice processing with fixed rules
Processes supplier invoices analytically based on predefined booking logic and supplier-specific rules.
#reporting
Real-time insights for management
Shows daily and weekly views on margins, open invoices, and staffing without manual exports.
What Nora handles today
Automatically checks timesheets against GPS trips
Flags deviations and proposes follow-up to the HR lead
Processes supplier invoices analytically based on fixed booking rules
Follows up leave requests, confirms them, and communicates with the right people
Generates daily and weekly dashboards per employee
The results
Less manual checking, more insight, and tighter follow-up.
Since Nora was implemented through BizBrain, Schilder Vertriest has seen clear improvements across several areas, without handing over sensitive approvals or exceptions.
4h → <30mweekly timesheet reviewReal-timevisibility on margins and open invoicesCentralHR and invoice communication
Time gain
The weekly timesheet review dropped from four hours to less than thirty minutes.
Accuracy
GPS comparisons automatically detect missing or incorrect hours before they move further into the process.
Insight
Managing director Len Vertriest now has real-time visibility on project margins, open invoices, and staffing through the reporting flow.
Control
Each channel keeps clear permissions and role separation so sensitive data remains protected.
Next steps
The rollout is now expanding into costs, margins, and customer visibility.
01
Vehicle management
Automatic linking of maintenance costs and fuel stops per license plate.
02
Project margin analysis
Automatic post-calculation at project closeout with direct feedback into margin reporting.
03
Customer portal
Customers will get a secure dashboard showing project status and invoices.
04
Scaling out
The model used at Schilder Vertriest can expand to similar construction businesses and additional locations.
Len Vertriest on the next phase
We are only at the beginning. Every week we discover new ways to make Nora smarter. BizBrain helped us turn an idea into a working system.
Len Vertriest, managing director of Schilder Vertriest
Want to automate your HR and business processes too?
Discover how BizBrain can transform your business.
We can review which first workflow in your company will deliver the fastest gain in calm, control, and saved time.